The information found in the PFT Building Representative Manual has been put online to provide Building Reps with the most accurate information
as sections are modified/updated.
If a section has been updated, you will see in parenthesis the date it was modified. For example: (Updated 11/01/2018). It is recommended that you print out the updated section and include it in your manual.
Please note, sections of the manual are adapted from the School District’s website or other documentation from the District. If you have any questions or concerns, please contact your Regional Staff Representative or a PFT Information Officer.
NEW: Materials from the PFT Building Reps’ Meeting, August 29, 2019
Click to download any of the following slide presentations presented at the August 29 Building Reps’ meeting.
- Understanding the 10-month pay schedule – (presented by LeShawna Coleman, PFT Staff Representative)
- Information on conferences, lateness and absences – (presented by Evette Jones, PFT Information Officer)
- Jerry Jordan: Negotiating a new PFT Contract
- The importance of political mobilizing – (presented by Hillary Linardopoulos, PFT Staff Representative and Legislative Affiars Rep)
Click the links below to download the information.
Intro
- Table of Contents
- Health & Welfare Fund Benefits Overview (p. 1)
- PFT Legal Services Overview (p. 2)
- Get your Information Straight from the Source (p. 3)
PFT Building Representative and Building Committee
- Duties and Responsibilities of the Building Representative (p. 4)
- Duties and Composition of the Building Committee (p. 5)
- Election of Building Representative and Building Committee (pp. 6-7)
- PFT In-School Concern Sheet (p. 8)
- Political Liaison Information (p. 9)
General
- Membership/Education Outreach Rap (pp. 10-11)
- Workday and Preparation Time (pp. 12-13) (Updated 11/01/2018)
- Covering of Classes (Highsmith Memos) (pp. 14-15)
- Leaving the Building During Prep Time (p. 16)
- Lesson Plans (pp. 17-18)
- A Guide for Building Committee Meetings with the Principal (pp. 19-20)
Representing Members
- Weingarten Rights (p. 21)
- Representing Members at Conferences (pp.22-25)
- Flow Charts for Serious Incidents (pp.26-27)
- Attendance Arbitration (p. 28)
- Attendance/Lateness Summary (p. 29)
- The Role of the Building Rep at Attendance/Lateness Conferences (pp. 30-33)
Personnel Files
- Reviewing and Cleaning Out Personnel Files (p. 34)
- Employment Verification and Records Request Form (p. 35)
Safety
- School Safety and Discipline Letter (pp. 36-37)
- Assaults on Employees (p. 38)
- Incident Reporting Protocol (p. 39)
- Guidelines for Employees Injured on the Job (pp. 40-42)
Leaves
- Types of Leave (pp. 43-46)
- Leave Benefits (Appendix E – Contract) (pp. 47-48)
- Employee Health Services FAQ’s (pp. 49-53)
- Personal Illness (pp. 54-56)
- SEH-86: Request for Absence (p. 57)
- SEH-3: Request Absence for Personal Illness/Illness in Family (p. 58)
Maternity/Parental Leave
Family & Medical Leave Act (FMLA)
Sabbaticals
Employee Assistance
- Employee Assistance Program (p. 80) (Updated 11/01/2018)
504 Accommodation
- 504 Accommodation Procedure (pp. 81-82)
- Application for Reasonable Accommodation (pp. 83-84)
- Medical Inquiry for Reasonable Accommodation Requests (pp. 85-87)
Payroll
Certification
- Certification Information (pp. 95-96)
- Salary Upgrades (pp. 97-99) (Updated 11/01/2018)
- Vocational Teacher Pay Policy (p. 100)
- Salary Upgrade Application (p. 101)
Retirement/Resignation
- Notice of Retirement/Resignation (p. 102)
- Checklist for Resigning/Retiring Employees (pp. 103-104)
- Retirement Guidelines (pp. 105-115)
Building Issues
- Emergency Closing of Schools Mid-Day (Policy 104.3) (p. 116)
- Building Heating/Cooling Issues (p. 117)
Professional Growth System
- Overview of the Professional Growth System (PGS) (p. 118)
- Peer Assistance and Review (PAR) (p. 119)
- Special Observation Status (SOS) (p. 120)
- Performance Improvement Plan (PIP) (pp. 121)